Organizing Business Data: Numeric/Text/Date, basic tabular format

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 Organising Business Data: Numeric/Text/Date, basic tabular format: -

 Introduction to Business Data: -

  • Business data refers to any information collected, stored, analysed and used by organisations to make decisions, track performance, and manage operations.
  • To make business data useful, data must be organised in a structured format as a table where each piece of information has a defined type and place.
  • The key data types in business are categorised into numeric, textual, and date/time formats.
  • These types help in accurate data processing, analysis, and reporting.

 

1) Numeric Data: -

  • Numeric data consists of numbers used to represent quantities, amounts, or measurements.
  • It can be used in mathematical operations like addition, subtraction, averages, etc.
  • It can also be used for calculations, comparisons, and statistical analysis.
  • Numeric data allows businesses to calculate profits, growth rates, and financial forecasting.
  • Types of Numeric Data:

                Integer: Whole numbers (e.g., 5, -9, 100)

                Float/Decimal: Numbers with decimal points (e.g., 3.14, 99.99)

 

          Examples in Business:

                Sales revenue = ₹50,000

                Employee age = 28

                Product price = ₹499.99

                Quantity sold = 120 units

 

2) Text Data: -

  • Text data is also known as "string" data.
  • It consists of letters, words, special characters, and descriptive information used to describe attributes.
  • It is non-numeric data and cannot be directly used in calculations.
  • It is used for names, descriptions, identification, classification, and descriptive records in business.

 

        Examples in Business:

                Customer names    :       Example: - "Rohit Kumar"

                Product name         :        Example: - “Moto Edge 50 Pro"

                Product descriptions:   Example: - Box, Color

                Location                    :   Example: - "Telangana"

                Department             :    Example: - "Human Resource"

 

3) Date and Time Data: -

  • Date data records points in time such as transaction dates, hire dates, or deadlines. It may include time for precision.
  • It is important for tracking, scheduling, and analysing trends over time.
  • It helps businesses manage timelines, compare performance across periods, and plan future strategies.

 

            Common Formats:

                        YYYY-MM-DD           (ISO standard: 2024-05-20)

                        MM/DD/YYYY         (US: 05/20/2024)

                        DD-MM-YYYY           (Europe: 20-05-2024)

 

            Examples in Business:

                    Invoice date                     -              01-09-2025

                    Employee joining date -              15-06-2022

                    Delivery time                   -              10:30 AM

                    Financial year                  -              2024–2025

 

Organizing Data in Basic Tabular Format

  • Tabular format means arranging data in rows and columns like a table.
  • Each row consists of one record (e.g., customer, employee, transaction).
  • Each column consists of one attribute/field (e.g., name, amount, date).

 

            Example Table:

Customer Name

Product

Quantity

Price (₹)

Purchase Date

Rohit Kumar

Laptop

1

55,000

01-09-2025

Priya Sharma

Mobile Phone

2

40,000

30-08-2025

Priyanka

Office Chair

5

15,000

29-08-2025

Swetha

Wireless Headphones

3

9,000

25-08-2025

                 In the above table

                            Text fields: Customer Name, Product

                            Numeric fields: Quantity, Price

                            Date field: Purchase Date

 

            Benefits of Tabular Format:

    • Easy to read and compare data in a table.
    • It is suitable for use in databases, spreadsheets, and reports.
    • It facilitates efficient sorting, filtering, and analysis.


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